Module 2 Tasks - Email

For this task we were ask to answer serveral questions after reading the email tutorial.

1. What information about a user's email, the origin of a message, and the path it took, can you glean from an email message?

When i recieve an email i can view the senders user name and domain name, and the email address of anyone else that was listed in the to: field. I can also tell what time and date the email was sent, and if it is an original email or if it has been forwarded from another source.

2. In what cases would you find it useful to use the 'cc', 'bcc' and 'reply all functions of email?

The 'cc' function is useful if i wish to send a copy of the email to another recipient. However most people do not want their email address available to the puplic so the 'bcc' function sends a copy to them but hides thier address from any other recipients. This is also useful if their is a large number of recipients and you do not with to have an extensive list of email addresses. 'Reply all' is useful when you wish to reply to each person the email was sent to. Reply all allows you to do this with sending an email to each individual address.

3. In what ways can you ensure that an attachment you send will be easily opened by the receiver?

Ensure that the recipient has the correct software to view the file. You can change the file format if you are unsure of the software they have. Include a caption telling the recipient that you have attached a file. If you have a large file consider compressing it to make it easier to view and download if neccassary.

4. What sorts of filters or rules do you have set up, and for what purpose?

You can set up filters to route your emails to specific folders so you can view them at an appropriate time. Keywords and names are used to seprate each email. You can even have a filter that deletes unwanted emails automatically.

5. How have you organised the folder structure of your email and why?

I have seprate folders for emails regarding different areas of my life. For example: a folder for work, uni, sports, social, and family. The rest stay in my inbox. I find this most effective because if i need to find something to do with one of my sports i know where it is. Its classed under the area that the email is related to. I also have different years...A big folder of all emails from each year. This is done through Mozilla Thunderbird.